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Regular 14th General Assembly of ALADIN Partners, Istanbul, 12-13 November 2009

14th Regular General Assembly of ALADIN Partners, Istanbul, Turkey, 12-13 November 2009

Minutes of the 14th assembly
Participants of the 14th assembly


GA14 : meeting room


GA14 : participants photo

Agenda with on-line presentations

1. Welcome and opening of the meeting (14h on 12/11/09).

2. Adoption of the Agenda and of the Minutes of the 13th GA (GA Chair).

3. Report of the GA Chairman on the ‘Bureau meeting’, Brussels, 14/10/09.

4. Report of PAC Chairman (the PAC 5th Session took place in Paris, 29/5/09).

5. Programme Managers’ reports:

a. ALADIN work in the intersession and outlook for issues at the 14th GA and CSSI and LTM specific matters

b. HIRLAM aspects of the joint plans under HARMONIE (outside ‘System’ and ‘Physics’)

c. Relevant outcomes of the RC LACE Council

d.Transversal issues (SRNWP EUMETNET Programmes and directly linked issues)

6. Classical matters’ for the past year:

a. Operational report (Claude Fischer);

b. Maintenance report (Claude Fischer);

c. Manpower figures for 7-08 to 6-09 (Patricia Pottier).

7.Important issues for the planning; list to be updated if needed (ALADIN PM & CSSI Chair):

a. System (in particular in connection with HIRLAM)

b. Physics (in particular, but not only, in connection with HIRLAM) : MF vues and plans about outlow problems

c. Update about ‘Convergence’ : CSSI chair update about convergence; MF progress status and plans on convergence issues

d. LAMEPS

e. LAM-Climate

Special presentation: ALADIN at Turkish state Meteorological Service (Fatih Buyukkasabbasi)

8. ALADIN planning (PAC Chair, ALADIN PM & CSSI Chair):

a. Upon PAC advice, finalisation and approval of the (minimally) updated version of the 4-year-plan

b. Planning, if any, of a mid-term checking procedure during 2010 for the 4-year plan;

c. Process and calendar for final approval of the 2010 work-plan before the end of 2009. Staffing considerations. Difficulties in enforcing priorities;

d. Discussions and suggestions about the annual suite of actions likely to lead to an optimal establishment of the ALADIN work-plan. Links with the ‘gliding’ of the 4-year plan.

9.Membership and cooperation matters if any (GA Chair).

10.New ALADIN MoU (GA Chair and ALADIN PM):

a.Redaction committee;

b.Calendar;

c.Anticipated main changes with respect to the present MoU (refinements in the definition of the links with other bodies [HARMONIE, RC LACE, ECMWF, EUMETNET, SRNWP, …], discussions about human resources management, including some redefinition of the interactions between CSSI and LTMs; etc.).

11.Procedure for the choice of the next ALADIN PM (GA Chair):

a.ToRs and description of conditions of activity;
b.Calendar.

12.Budget matters (ALADIN PM):

a.Report about the ongoing execution of the 2009 budget;

b.Adoption of the 2010 budget;

c.Royalties-linked issues;

d.Potential problems for the flat-rate budget’s handling linked with the change of MoU.

13. Appointments of the GA Chairperson and (potentially) Vice-Chairperson (GA Chair).

14 A.O.B.

15.Date of the next General Assembly (and confirmation of the places for the next two General Assemblies).

16.Closing of the meeting

Patricia