Opening
Adoption of the Agenda
General Overview
Financial Part:
Transfers for the Hu event,
Planning and monitoring of Y4,
Split of the last forthcoming advanced payment from EU;
Manpower Part:
Review - critical situation to sort out,
Planning of the workshop,
Scientific part: Advancement of the PhDs,
Report for the Y3,
Publications,
Steps to start preparing the final report;
Future of the Project
Formal part:
Date for the last SC meeting in Prague;
Other
All partners agreed about the transfer of money to Hungary to make it possible holding an ALATNET Young Researchers’ Workshop in October 2003 in Hungary. The transfer of money would be after consulting EU. The amount would be for each country:
France 2900 EUR, Belgium 2200 EUR, Czech 1600 EUR, Slovenia 1300 EUR, so all together 8000 EUR transferred to Hungary (for an estimated cost of 8920 EUR).
The transfer will impact on Part B of the contract, implicitly by modification of the final targets for this part.
Since it is not clear what will be the exact amount of money that will be received after the third year, all the partners agreed that the distribution should be by fixed percentage (Fr 39.5 %, Be 24.5 %, Cz 12.2%, Hu 10.2 %, Si 13.6 %) with the condition that two rules specified below would be obeyed:
Each Country should not get more than 85 % of its total,
Each country should get at least the sum of its first 3 years of expenses for Part A and B.
After the review of the manpower status of the first three years, there was clear evidence that is unlikely that all the countries will reach the specified level for Permanent Manpower. A minimum proposal was presented, which seemed quite acceptable for all the Partners. The exact figures will be given after rechecking of the data base.
The proposal of Andras was supported from all Partners.
Date: 15. -17. 10. 2003
Place: Szokolya-Kiralyret, Kastelyhotel
60 km N from Budapest
Price: full board around 50 euro/night (independently from the room occupation -may be renegociated-, there are options from single, double, triple, quadruple rooms)
Meeting facilities: 100 euro/day
Web: www.kiralyret.hu (unfortunately only in Hungarian)
Remark: nice environment in the forest, nice big park of the hotel, relatively good and fast train access from Budapest
For the 9 ALATNET students, who will finish their stay before the Workshop, Hungary will pay accommodation (full board) and some small per-diem will be distributed on the place, the travel expenses will be reimbursed after the arrival back home.
There will be special proceedings for the workshop and all young researchers should obey the deadline for submission: 6 of October.
Gianpaolo will have his PhD defense on 4 of April in Genoa, Cornel is anticipated to have his defense in this year. All the others are still in progress of their work.
End of March: each center should provide others reports for all topics they are not directly responsible for;
7 of April: third year (merged and condensed) reports of the Young Researchers.
14 of April: all data needed to fill the 'factual' pages 14-23 (of last year) in the report;
14 of April: all reports of the 12 topics (responsible centers), all three to be sent to Patricia, Dominique and Jean-François;
Jean Maziejewski will update the list of publications.
There was decision to try to contact HIRLAM and/or COSMO groups to extend the project, still in the training spirit, to another RTA. The idea of a 'STREPS' including cooperation with hydrological branch and/air pollution branch was not very well received (participants felt doubtful about an effective contribution from the other scientific branches).
Date will be specified after all Partners will get the information about holidays in February 2004, but it should be in the second half of the month, on Monday or Friday.